Thesis & Dissertation Submission

Submission Deadlines

Submission Process

Submit Your Degree Application

Submit your degree application via ONE.UF as early as possible — it can take a day or two to feed into our system.

Prepare For Your Final Oral Defense

Schedule to complete your thesis/dissertation defense by the Final Oral Defense deadline.

Prepare your final document...

• Download the UF template from the UFIT Help Desk's Thesis & Dissertation Support Center
• Get familiar with our formatting guidelines
• View UFIT Help Desk's Thesis & Dissertation Support Center's tutorial videos
• Book a one-on-one consultation with UFIT Help Desk's Thesis & Dissertation Support Center to go over your document's formatting
• Check out our Thesis & Dissertation Resources page for checklists and tutorials

Complete Your Final Oral Defense

Defend your thesis/dissertation by the Final Oral Defense deadline. Once you have, your academic unit must submit your final exam form into SIS (Student Information System).

Submit Your Thesis/Dissertation

After your successful final defense, submit these items no later than 5 p.m. EST on the Thesis/Dissertation Submission deadline through GIMS:

• Your complete, fully formatted thesis/dissertation as a PDF file
• Your UF Publishing Agreement
• Your ETD signature page (submitted by your academic unit)

Doctoral students, you’ll also need to submit:

• Your ProQuest Publishing Agreement
• Survey of Earned Doctorates (SED)

After submission, our editors will send you an email noting any changes needed. Please follow up on it promptly to get your document finalized by the Final Approval deadline, as this can impact whether or not you graduate that semester.

Achieve Final Approval

If you get a Final Approval email from our editors, your submission is complete.

If they send you an email noting changes needed to your document, then you must complete them and resubmit your document before the Final Approval deadline. You must have your document approved by an editor by that deadline to graduate that semester.

If you don't get a Final Approval email, your submission process is not complete. Carefully monitor your email for messages from our editors and contact our team if you are unsure.

Attention, Project in Lieu of Thesis Students!

Your deadlines are set by your degree program and differ from the Graduate School’s thesis and dissertation deadlines. Please follow up with your degree program!

Almost Ready But Need More Time? Pre-Term Approval

Meet with your supervisory committee chair to determine if you will be able to meet the current semester deadlines. The decision to graduate in a future term is agreed upon by both you and your supervisory committee chair ahead of current term deadlines.

If it is decided that you will not be ready to defend your thesis/dissertation by the Final Oral Defense deadline or to submit your document by the Thesis/Dissertation Submission deadline, you may consider Pre-Term Approval. If you complete everything by the Pre-Term Approval deadlines, you can graduate at the end of next semester without having to register for course credit.

For example, if you complete everything by the Spring Pre-Term Approval deadlines, you will graduate at the end of the Spring Semester without having to register for Spring Semester classes.

Be aware:

• The Pre-Term Approval option means you won't be eligible for a graduate assistantship or fellowship that semester.
• You may be subject to registration requirements from outside of the Graduate School. For example, international students on visas or students receiving funding.

To qualify for Pre-Term Approval, you must...

• Have met registration requirements for the current semester.
• Have already met all other administrative and degree requirements by the deadlines.

To obtain Pre-Term Approval status you must...

• 1 · Contact your academic unit to submit your Pre-Term Approval Application by the deadline.
• 2 · Complete your final oral defense before submitting your thesis/dissertation by the Pre-Term Approval Thesis/Dissertation Defense and Submission deadline.
• 3 · Receive Final Approval from the Graduate School by the Pre-Term Approval Final Approval deadline.
• 4 · Submit a degree application in ONE.UF for your graduating semester.